Football Manager Staff

Staff Responsibilities in Football Manager

Welcome to my new series on the Backroom Staff in Football Manager. This post covers Staff Responsibilities in Football Manager.

When you first take over a club you are going to probably want to offload some of the jobs to your backroom team while you get to grips with your squad and set about the more important jobs, like picking a winning tactic and deciding which players you want to keep and who you will be trying to sell. Setting your staff responsibilities in Football Manager can take some of that weight off your shoulders while you get used to your new surroundings.

Version date 20 July 2020 • 1.0 - Written for Football Manager 2020

To enable you to spend more time managing the team rather than managing the football club, one of the first tasks you should be thinking about is setting the staff responsibilities. When setting your staff responsibilities in Football Manager, you are entrusting those around you to carry out jobs that you as a manager shouldn’t really be doing, like negotiating staff contract renewals and finding clubs to send your promising youth players to.

This guide talks through all the available staff responsibilities in Football Manager, shows you who can and should pick up these responsibilities so that you can crack on with the important jobs like convincing your star player that he doesn’t need to move to another club for more money.

Football Manager 2018 cover art
Football Manager 2018 cover art

When assigning staff responsibilities in Football Manager you have the option to automatically assign the task to a member of the backroom team, and this will be done on a pre-defined list of roles. If you don’t have a particular role filled, then the game will automatically select the next available staff member. For example, if you want to delegate hiring and firing the loan manager, when you select to automatically assign this role the game will check first to see if you have a Technical Director, and if you do will assign this task to them, if not then it goes to the Director of Football, and so on until it finds a role filled.

Generally, if you don’t have many staff at the club then these tasks will fall at the feet of the board members. For each of the staff responsibilities in Football Manager I will highlight the priority order that the game will use when looking for the right staff to assign the jobs to.

I will also include my preference with the tasks with justification for why I make the decision to delegate or keep control of these tasks.

Note: Most clubs will have more than one team, for example a first team, and then a reserve or B team, under 19s or under 18s etc. I have grouped those teams who are not the first team into ‘non-first team’ responsibilities.

Staff Responsibilities

Michael Zorc - Borussia Dortmund Director of Football
Michael Zorc – Borussia Dortmund Director of Football

Staff > Responsibilities > Staff

Confusingly, within responsibilities, you can delegate certain tasks pertaining to the management of staff to your backroom team. This is called the staff responsibilities area. Not to be confused with all of the responsibilities you can assign to the staff. This section covers all tasks relating to the staff at your football club, like finding and signing new staff members, to deciding who is going to give you updates on the players out at development clubs.

There are three sections to the staff responsibilities area: General, Contracts, and Advice and Reports

General

General staff responsibilities in Football Manager focusses on staff recruitment and development.

Manage Team Selections

What are the manage team selections responsibilities in Football Manager?

  • Handles team selection
  • Handles team selection (non-first team)

Before each match you need to select 11 players on the pitch. You are able to play without substitutes but I wouldn’t recommend that. You can assign the team select to the following staff members (the order is the auto-assign priority): Assistant Manager > any Coach > Head of Youth Development.

The reserves and youth teams will be selected by the manager of those teams.

My preference is to handle the team selection myself. Not only because it’s currently broken, but also because that’s kinda my job as the manager.

Recruit Directors

What are the recruit directors responsibilities in Football Manager?

  • Hiring and firing the Director of Football
  • Hiring and firing the Technical Director

Only you as the manager can hire and fire the directors. If you don’t wish to appoint these roles yourself, you can ask the board to make the decision for you. However, these are two key key roles who can carry out a lot of jobs for you so I would suggest you do not delegate this task and select your own Director of Football and Technical Director if the club doesn’t already have one.

My preference is to hire for these positions myself. My Director of Football will usually take on responsibility for players signings and contract renewals so I need him to be good. My Technical Director does the same for staff so again, I need the best person in the job and I trust myself more than anyone to make the right decision there.

First Team Staff Recruitment

What are the first team staff recruitment responsibilities in Football Manager?

  • Hiring and firing the Loan Manager
  • Hiring and firing the Head of Youth Development
  • Hiring and firing the Chief Scout
  • Hiring and firing the Coaching Staff
  • Hiring and firing the Medical Staff
  • Hiring and firing the Scouting Staff

Hiring and firing the first team staff can be carried out by the Technical Director, Director of Football, Head of Youth Development and lastly the board if you auto-assign this task. The only exception to this is hiring and firing the Head of Youth Development. Obviously this role cannot hire and fire itself.

My preference is to always hire and fire the first team staff. As the Manager I feel I work closely with these guys off the pitch so I like to be in control of who comes into the club as I will be trusting them with taking responsibility of other tasks for me.

Non-First Team Staff Recruitment

What are the non-first team staff recruitment responsibilities in Football Manager?

  • Hiring and firing the Manager
  • Hiring and firing the Coaching Staff
  • Hiring and firing the Medical Staff
  • Hiring and firing the Scouting Staff

Hiring and firing the non-first team staff, that being the reserves and youth teams, can be carried out by the Director of Football, Technical Director and lastly the board if you auto-assign this task.

My preference is to hire the reserve and youth team managers, but then I will allow my Director of Football to take responsibility for hiring the coaching, medical and scouting staff for these teams, where applicable. The results of the non-first team squads is important to me, I want the players to be winning matches and playing well so I want a good manager in charge. However, since the youth teams train away from the first team, I am less focussed on building these backroom teams up so I will delegate it.

The downside is that you might not end up with the best possible coaching staff, but I can forgo half a star in coaching if it means I’m not spending time recruiting for positions outside of my remit.

Coaching Courses

What are the coaching courses responsibilities in Football Manager?

  • Decide which first team staff should undertake coaching courses
  • Decide which non-first team staff should undertake coaching courses

Staff development is very important to me. I will usually try to pick up already good staff members and then have them develop as much as possible. This task can be carried out by the Technical Director, Loan Director, or Director of Football, with the Head of Youth Development and Manager of the non-first team also able to make the decision for the non-first team staff.

My preference is to ask my Technical Director to arrange the training corses for all of my staff, both in the first team and youth teams. Again, this is another administrative duty I can do without. Any my board seem to always agree with him and don’t always with me when I make the request.

Contracts

Contacts staff responsibilities in Football Manager focusses on staff contract renewals.

Director Contract Renewals

What are the director contract renewals responsibilities in Football Manager?

  • Renewing the Director of Football’s contract
  • Renewing the Technical Director’s contract

As with hiring and firing the directors, only you as the manager can renew their contracts. A board member being the only other person able to negotiate these on your behalf.

My preference is to delegate this responsibility to the board. Once I have a person in place, then I’m happy for the board to deal with the niggles of contract negotiation. I’m quite realistic when it comes to staff responsibilities in Football Manager so I try to think about those jobs a Manager would actually do in real life, and contract renewals probably isn’t one of them.

First Team Staff Contract Renewals

What are the first team staff contract renewals responsibilities in Football Manager?

  • Renewing the Loan Manager’s contract
  • Renewing the Head of Youth Development’s contract
  • Renewing the Chief Scout’s contract
  • Renewing the Coaching Staff contracts
  • Renewing the Medical Staff contracts
  • Renewing the Scouting Staff contracts

Again, as with the signing of these roles, the same staff can take responsibility for the renewal of the contracts. The same order of preference is given: Technical Director, Director of Football, Head of Youth Development and lastly the board if you auto-assign this task. The only exception to this is that the Head of Youth Development, obviously, cannot renew their own contract.

My preference is to delegate all of these tasks to the Technical Director. Once my chosen staff are through the door and at the club then I’m happy that they’re renewed by the Technical Director when their contracts are coming to an end. Unlike players, I don’t seem to have any issues with staff members rejecting contracts.

Non-First Team Staff Contract Renewals

What are the non-first team staff contract renewals responsibilities in Football Manager?

  • Renewing the Manager’s contract
  • Renewing the Coaching Staff contracts
  • Renewing the Medical Staff contracts
  • Renewing the Scouting Staff contracts

Contract renewals for the non-first team staff members can be performed by the Director of Football, Technical Director or a member of the Board.

My preference as with first team staff contracts, to pass this job over to my Technical Director.

Advice and Reports

Advice and reports staff responsibilities in Football Manager focusses on getting key information to your inbox about your players and staff.

Transfers and Contracts

What are the transfers and contracts responsibilities in Football Manager?

  • Transfers and Contracts
  • Providing Scout Feedback

You can receive your transfers and contracts reports from your Scouts, Director of Football, Assistant Manager and Coaches. You’ll want to select a staff member with good Judging Player Ability and Potential. You can also choose to receive this advice via email between weekly and every six months. Scout feedback can be provided by the Scouts or Director of Football.

My preference is to receive transfers and contracts feedback from the staff member with the best Judging Player Ability and Potential, and the scout feedback from my Director of Football.

Player Reports

What are the player reports responsibilities in Football Manager?

  • Player Development
  • Provides Player Reports
  • Provides Youth Development Information
  • Providing Loan Feedback

Player development reports are available from your Coaches or Assistant Manager. Player reports can be from your Assistant Manager, Coaches, Head of Youth Development, or Director of Football. Loan feedback is a report on players away on loan and this can come from any of your Scouts.

My preference is to set the responsibility with the person best suited to the role based on their attributes, e.g., player development reports should be provided with the staff member who has the best Judging Player Ability and Potential rating.

Now you may have noticed that I missed an option out: Provides Youth Development Information. I want to answer this by asking the below.

How to Change Who Brings Youth Players into the Club in Football Manager?

Typically your Head of Youth Development will be responsible for bringing youth players into the club, buy you can change this by changing the below option:

Staff > Responsibilities > Staff > Advice and Reports

  • Provides Youth Development Information

I thought this section needed its own heading as the Provides Youth Development Information option is a little misleading, as this is a critical role if you want to bring through the next hottest Newgen. This responsibility is to bring Academy players through to the youth teams. Typically, this is done by your Head of Youth Development but you can also ask your Director of Football, youth team Manager or Assistant Manager to take over this role.

My preferences is to always use my Head of Youth Development for this role. I will hand pick this person based on their personality, tactical preferences and coaching style.

Misc

What are the misc responsibilities in Football Manager?

  • Tactical
  • Training
  • Backroom Team
  • Providing Opposition Reports

Your Assistant Manager or Coaches can provide tactical, training and backroom team advice with your Scouts taking care of the opposition reports.

My preference, as above, is to ask the best person suited to the role based on their attributes.


Scouting

Staff > Responsibilities > Scouting

What are the scouting responsibilities in Football Manager?

  • Assigning scouts
  • Handling scouting meetings

Scouting seems to device the Football Manager community. Some will delegate all tasks, others are very hands on. Some will play without attribute masking and just find players based on the attributes for the positions they want with no need to scout at all. If you wish to delegate scouting then the Chief Scout or Director of Football can take over assigning your scouts for you. If you don’t want to attend scouting meetings, then in addition to the aforementioned, you can also ask a scout to handle these meetings.

My preference changes quite a bit due to the limitations imposed. Unfortunately the scouting preferences don’t quite work as well as I would like when you delegate assigning scouts to another member of the team, for instance, if you’re looking for a very specific type of player, you cannot be as specific as you can when you create your own scout assignments. Therefore I I’ll delegate this role to my Chief Scout unless I need to find players with a specific trait or set of attributes.


Transfer and Contract Responsibilities

Ederson signing a new contract at Manchester City, with Txiki Begiristain
Ederson signing a new contract at Manchester City, with Txiki Begiristain

Staff > Responsibilities > Transfers and Contracts

Transfers

Transfers staff responsibilities in Football Manager focusses on player recruitment.

Find and Sign Players for the First Team

What are the find and sign players for the first team responsibilities in Football Manager?

  • Initiate player signings for the first team
  • Negotiating player signings for the first team
  • Finalising player signings for the first team

When it comes to signing players there are a number of ways you can do it. You can add players to your Transfer Target List and the Director of Football will attempt to make the purchase, you can leave the signings completely up to the Director of Football which includes finding the players to sign, or you can take complete control and manage everything yourself.

The person in charge of initiating player signings will find and make the initial offer. Negotiation comes when that offer is rejected. Finalising is closing the deal and completing it. These three tasks can be delegated to the Director of Football, your Board or Assistant Manager.

My preference is to initiate the player signings, but I will add the players to the transfer target list so I never actually make the offers, these will always be done by the Director of Football. He will also negotiate when the initial offer is rejected. I will usually finalise the transfer in case I have any last minute doubts so I have a chance to pull out if needed.

Handle Incoming Offers for First Team Players

What are the handle incoming offers for first team players responsibilities in Football Manager?

  • Initiate player sales for the first team
  • Negotiating player sales for the first team
  • Finalising player sales for the first team

As with player signings, you can also ask your staff to take care of incoming offers for your first team players. The Director of Football, your Board and Assistant Manager can do this for you.

My preference is to have full control over this. I don’t find the AI too good at negotiating for me. What I would love to see in future versions of the game is when an offer comes in, my Director of Football lets me know that a club is interested in a player of ours and see if I’m happy to let him go. It’s then a simple yes or no and everything else is handled by them.

Outgoing Development Loans

What are the outgoing development loans responsibilities in Football Manager?

  • Finding development loans for young players

When you have youth players between 17/18 years old who are perhaps too good for your reserves or youth teams you should consider loaning them out. You can add them to a development loan list and the staff member responsible will find a suitable club, in line with your preferences. This task can go to the Loan Manager, Director of Football, Head of Youth Development, Technical Director, Assistant Manager or your Coaches.

My preference is to offload this to the Loan Manager. I will set the preferences that must be met for the player to leave the club (Staff > Responsibilities > Transfers and Contracts > Offer to Clubs > Outgoing Development Loans) and then add players to this list and trust a good club will be found.

Find and Sign Young Players for the Future

What are the find and sign young players for the future responsibilities in Football Manager?

  • Initiate player signings for the youth team
  • Negotiating player signings for the youth team
  • Finalising player signings for the youth team

The same with first team player signings, you can ask your staff to find and sign youth players. This can be an interesting strategy for finding some younger players that your scouts might not have brought to your attention. Your Head of Youth Development, Assistant Manager, Director of Football or the Board can do this for you.

My preference is to put my Head of Youth Development in charge of this role, if they have high Judging Player Potential, otherwise I’ll ask my Director of Football to do it.

Handle Incoming Offers for Youth Team Players

What are the handle incoming offers for youth team players responsibilities in Football Manager?

  • Initiate player sales for the youth team
  • Negotiating player sales for the youth team
  • Finalising player sales for the youth team

And to round off player sales, the same applies for the non-first team clubs when it comes to offloading responsibility. Your Head of Youth Development, Assistant Manager, Director of Football or the Board can initiate, negotiate and finalise player sales.

My preference is to have control of this myself. I’ve lost a couple of good youth players due to the Director of Football accepting bids for some of my most promising players. I’d rather keep responsibility and manage this myself.

Contracts

Contracts staff responsibilities in Football Manager focusses on player contract discussions.

Player Contract Discussions

What are the player contract discussions responsibilities in Football Manager?

  • Player contract discussions for first team
  • Player contract discussions for non-first team

Not a month goes by without a player requesting a new contract or wanting to discuss terms. You’ll typically want to make sure the players you want to keep at the club have at least 18-24 months remaining on their contracts. I wouldn’t advocate leaving renewals much later as a player will less time on their contract is worth less if you plan to sell them. You can hand over contract discussions to your Director of Football, the Board or your Assistant Manager.

My preference is to have control of this, but when I want to renew a player, I’ll ask my Director of Football to do the negotiations (right click the Player Name > Contract > DoF Negotiate Contract Renewal). This way I can decide who to renew, but pass the responsibility to the Director of Football.

Offer to Clubs

Offer to clubs staff responsibilities in Football Manager focusses on preferences for when you offer players to other clubs, either on loan or for transfer.

For Transfer

When you offer a player to clubs for transfer (right click the Player Name > Transfer > Offer to Clubs), there are some automatic options you can set

Alert clubs that he is available for a percentage of his value will set his asking price to the percentage of his value. So if you have a player worth £13.5M and you set this preference at 75% then the fee will be calculated as £10.25M — you can override this per player if you need to. You can also select to transfer list player and set as surplus to requirements, so all clubs learn of his transfer availability.

Outgoing Development Loans

When you arrange for a player to be placed on the Development List (right click the Player Name > Transfer > Add to Development List) you can set some preferences in advance to make sure the players are playing at the level and getting the game time you expect, the options available to you are:

  • Playing wage percentage
  • Unused wage percentage
  • Playing time
  • Nation
  • League
  • Facilities
  • Allow him to play in cup matches
  • Allow him to play against your team
  • Allow him to be recalled from loan
  • Also, list player as available for loan, so other clubs learn of his loan availability

My preference is to make sure that the player is at least a regular starter and depending on their nationality I will change the nation, for example, if they’re a foreign youth player I will try to get them to Spain for a couple of years to get a Spanish passport. Otherwise I’m happy to let the player go to a club with good facilities.


Media

Thomas Tuchel - Paris Saint-Germain Manager
Thomas Tuchel – Paris Saint-Germain Manager

Staff > Responsibilities > Media

What are the media responsibilities in Football Manager?

  • Attends new signing press conferences
  • Attends press conferences
  • Attends tunnel interviews

When it comes to dealing with the media you can find that it seems you’re always in front of the microphone, such is the global appeal of football these days. However, you can delegate the media tasks if you prefer not to speak with them. The Assistant Manager, any Coach, Head of Youth Development, or Director of Football can handle media briefings for you.

My preference is to ask my Director of Football to deal with new signing press conferences, I’ll do the standard press conferences and my Assistant Manager does the tunnel interviews.


Training

Barnsley FC training session
Barnsley FC training session

Staff > Responsibilities > Training

First Team Training

What are the first team training responsibilities in Football Manager?

  • Leads general training
  • Leads individual training

General training is something you’ll want to delegate if you’re new to the game. Training in Football Manager is quite the beast and takes a lot to get your head around. You can ask your Assistant Manager, any Coach or the Head of Youth Development to look after this for you. Just make sure they have the same tactical preferences as you and you should see that they schedule the right sessions to match your tactical philosophy.

Individual training sets the specific training focus for each player depending on their weaknesses. You can as your Assistant Manager, any Coach or Head of Youth Development to do this as well.

If you select the option to receive training emails for first team then each Sunday you will receive an email with the upcoming training schedule for the following week, allowing you to make changes if needed. For example, if you’re playing a team weak in the air you might want to practice your set pieces.

My preference is to handle all the training myself. I like to create my own schedules and set the individual training to the players to make sure they’re working on the attributes that I feel are important for their role in the team.

Non-First Team Training

What are the non-first team training responsibilities in Football Manager?

  • Leads general training
  • Leads individual training

General training for the non-first teams is something you’ll probably want to delegate as you can end up spending a lot of time each week setting this up for the other squads. You can ask the Manager and Assistant Manager of that team to lead this, or any Coaches, the Head of Youth Development or your Assistant Manager.

Individual training sets the specific training focus for each player depending on their weaknesses. You can ask the Manager and Assistant Manager of that team to lead this, or any Coaches, the Head of Youth Development or your Assistant Manager.

My preference is to let the manager of the non-first team lead general training, but I will handle the individual training so I can get the players focussing on key attributes to develop so that they’re ready for the first team.


Tactics

Staff > Responsibilities > Tactics

Tactics (First Team)

What are the first team tactics responsibilities in Football Manager?

  • Leads tactical briefings
  • Provides team selection advice
  • Provides opposition instructions

Each week before any fixture you can lead a tactical briefing to ask the players to focus on a particular tactical instruction for the match ahead. You also receive team selection advice, based on players current form and fitness. You can delegate the tactical briefings to the same staff who can provide you with team selection advice and take care of opposition instructions, these are your Assistant Manager, any Coach, Head of Youth Development, or Director of Football.

My preference is to have control of my tactical briefings, but I will delegate this on the day to my Assistant Manager, this is to remind me to set the opposition instructions for the upcoming match. I will set those and then ask the Assistant to do the briefing. I usually ask my Assistant to provide selection advice but I usually ignore this and make my team selection decisions on match day.

Tactics (Non-First Team)

What are the non-first team tactics responsibilities in Football Manager?

  • Provides team selection advice
  • Provides opposition instructions

As with the first team, you can select who provides team selection advice and opposition instructions for the non-first team. These can be provided by the Assistant Manager, non-first team Assistant Manager, Coaches, Head of Youth Development, or Director of Football.

My preference is to leave this at the default setting, which would be the Assistant Manager to the non-first team Manager and leave the opposition instructions to the non-first team Manager.


Match Day

Staff > Responsibilities > Match day

Match Day (First Team)

What are the first team match day responsibilities in Football Manager?

  • Handles touchline instructions
  • Leads team talks

If you’re very new to the game you might want to leave the touchline instructions to someone with good tactical knowledge and team talks to someone with good motivating. However, you’ll likely want to do these yourself, rather than delegate them to the Assistant Manager, Coach, Head of Youth Development, or Director of Football.

My preference is to always do these myself.

Friendly Matches (First Team)

What are the first team friendly matches responsibilities in Football Manager?

  • Leads friendly matches

If you don’t wish to control your friendly matches you can ask your Assistant Manager, any Coach or your Head of Youth Development to lead them for you.

My preference is to lead these myself as I like to use friendlies to make tactical refinements for the upcoming season.

You can select to have your backroom staff arrange friendly matches for the first-team squad if you wish, to save you arranging them yourself.

Match Day (Non-First Team)

What are the non first team match day responsibilities in Football Manager?

  • Handles touchline instructions
  • Leads team talks

As the Manager of the club, you can decide who sets the touchline instructions and team talks for the non-first team squads. You can select between the non-first team Manager or Assistant Manager, the Coaches, Head of Youth Development, your Assistant Manager or the Director of Football.

My preference is to just leave this as it is. I let the non-first team Manager manage his team.

Friendly Matches (Non-First Team)

What are the non-first team friendly matches responsibilities in Football Manager

  • Leads friendly matches

The non-first team Manager will lead the friendly matches.


Conclusion

If you’re new to Football Manager then a lot of the options can be quite overwhelming. You will probably want to offload a lot of the responsibilities to your staff members. Even as a seasoned pro you might want to just relieve yourself of some of the tasks you’re asked to do as a manager. If you are confused about any of these responsibilities, just drop me a comment below and I’ll do my best to help out.

As always, if you made it this far, thank you for reading along. You can get in touch with me in the comments below, via twitter @fmfutbolmanager, or my slack channel #fmFutbolManager — if you’re not a part of the Football Manager Slack community, then you can join here!

Until next time.

Oliver Jensen

Please leave me a comment below.

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